Frequently Asked Questions
Planning & Booking
Your rental includes exclusive access to the full property — the reception barn, ceremony areas, patio space, harvest tables, reception chairs, and our curated décor collection. Our team is on hand throughout the planning process to help ensure a smooth and memorable event.
We can comfortably host up to 150 guests.
Rehearsals may be accommodated based on availability during the week of your wedding. Please inquire in advance to coordinate timing.
Vendors & Services
Yes. You are welcome to select a licensed caterer of your choice.
Absolutely. Couples have the flexibility to select their own photographer, DJ, florist, officiant, and other vendors.
Yes. Vendors must carry appropriate liability insurance and operate in compliance with local regulations.
Alcohol & Permits
Yes, clients may supply their own alcohol. If alcohol is served, a Special Occasion Permit (AGCO) is required, service must follow Ontario regulations, and bartending service must be provided by one of our preferred bartending partners.
Alcohol service is permitted until midnight. No alcohol may be served after this time.
Yes. Vendors must carry appropriate liability insurance and operate in compliance with local regulations.
Ceremony & Guest Experience
All ceremonies take place outdoors. Couples may choose between our shaded ceremony area located next to the barn or the pine field ceremony site (approximately a 3-minute walk away).
The shaded ceremony area serves as the rain plan. Our team will assist with weather contingency planning to ensure a smooth and stress-free transition if needed.
Yes. Limited parking is available near the ceremony field. Carpooling is encouraged.
The shaded ceremony area is located beside the barn. The pine field ceremony site is approximately a 3-minute walk from the reception area.
Yes. Accessible pathways and a wheelchair-accessible washroom are available.
Setup, Décor & Cleanup
We offer a curated décor catalogue included with your rental. Selections are made in advance through our décor selection process.
Clients and their vendors may handle décor placement and table setup. For couples who prefer a more relaxed and elevated experience, setup assistance is available through our Serenity Package, allowing you to fully enjoy your day while we take care of the details.
Open flame candles are not permitted. Flameless candles and approved alternatives may be used.
Items that are damaged, lost, or stolen may be subject to replacement charges. Replacement
items may vary slightly from original pieces.
Oak & Pines handles the majority of post-event cleanup so you can enjoy the end of your celebration without added stress. Vendors are responsible for removing their equipment and materials at the end of the event.
Policies & Requirements
Security is present at most events to help maintain a safe environment. Their role includes promoting responsible alcohol service and helping prevent impaired driving.
All music must end in compliance with local noise regulations and your rental agreement.
Guests and vendors must depart the premises by 1:00 AM.
Accessibility & Logistics
Yes. On-site parking is available for guests.
Shuttle transportation is coordinated by clients. We can provide a map with recommended routes for arrival and departure.
Why couples choose
Oak & Pines
A peaceful countryside setting, the freedom to bring your own vendors, and a team that genuinely cares about your day. Oak & Pines offers an atmosphere that feels unhurried and real — so you can focus on what matters most: celebrating with the people you love.
